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Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

11.06 / Naming Of University Facilities

Revised Policy Title:

11.06 / Naming And Dedication Of University Facilities

Last Revised Date Of Policy:

February 13, 2017

Initiating Authority:

The University President

Summary Of Policy Or Policy Change:

This policy is being revised to comply with KBOR's updated policy on naming University facilities, which requires KBOR approval in many circumstances and has specified further requirements for naming facilities. Additional procedures have also been added for review of dedication signage and for other compliance matters, including trademark and copyright restrictions, and whether KBOR approval is required. The additional procedures are consistent with current practice. And finally, the policy is being updated with the current standard form for University policies.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The current policy, which places the authority to approve the naming of University facilities/buildings, solely with the University President, is in conflict with KBOR Policy, Ch. II, Section E.13, Naming of Buildings, Facilities, and Campuses, which places such authority in many circumstances with the Board of Regents. In addition, the current policy provides very little guidance in regard to dedication signage, including how to handle sitting presidents who are not inaugurated and KBOR members that have been appointed but have not yet taken office.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

• WSU Policy 20.11 / Use of the University's Name, Seal, Logos or Marks

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Strategic Communications - Shelly Coleman-Martins
• Facilities Planning - Emily Patterson
• Foundation - Elizabeth King
• Faculty Senate - Jolynn Dowling (shared)
• Staff Senate - Jason Bosch (shared)

Other Notes For Consideration:

N/A

Owner Of Policy Request For Questions:

Strategic Communications and General Counsel Office

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance 鈥� Courtney D. McHenry
• Office of Student Accommodations and Testing 鈥� Isabel Medina Keiser
• Human Resources 鈥� Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

20.12 / Usage of Multi-Passenger Vans

Revised Policy Title:

N/A

Last Revised Date Of Policy:

November 1, 2006

Initiating Authority:

The Vice President for Finance and Administration

Summary Of Policy Or Policy Change:

Rescind policy.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy has been combined with Policy 20.19 / Driving State Vehicles. Accordingly, this policy will need to be rescinded along with the approval of the revisions to Policy 20.19. Please see WSU Policy Approval Cover Page for Policy 20.19 for a complete description of the revisions and need for rescission.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

WSU Policy 20.19 / Driving State Vehicles

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Other Notes For Consideration:

Owner Of Policy Request For Questions:

General Counsel Office

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

2.11 / Deactivation of Courses

Revised Policy Title:

2.11 / Inactivation of Courses

Last Revised Date Of Policy:

Effective July 01, 1997

Initiating Authority:

The Office of the Registrar

Summary Of Policy Or Policy Change:

This policy is being revised to remove the procedures from the policy, update the policy and processes to reflect the current practices, and to include a reference to the Curriculum Change Guidelines.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Requested by University Registrar

Applicable Laws Or Regulatory Or Policy Authority:

N/A

Other Relevant Wsu Policies:

Curriculum Change Guidelines

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden

• University Registrar & Director of Enrollment Services - Gina Crabtree

• Faculty Senate - Notice of Revisions

Staff Senate - Notice of Revisions

Other Notes For Consideration:

Policy changes were not substantive. Shared governance was notified of policy change.

Owner Of Policy Request For Questions:

Gina Crabtree

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance 鈥� Courtney D. McHenry
• Office of Student Accommodations and Testing 鈥� Isabel Medina Keiser
• Human Resources 鈥� Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance 鈥� Courtney D. McHenry
• Office of Student Accommodations and Testing 鈥� Isabel Medina Keiser
• Human Resources 鈥� Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

August 22, 2023

This a New Policy.

11.13 / USE OF INFLATABLES ON UNIVERSITY PREMISES

Last Revised Date Of Policy:

N/A

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

This policy has been created to provide the general requirements, including insurance and waivers, for the use of inflatables (e.g., "Bouncy Houses") on campus, which have become increasingly popular at University events.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

WSU Policy 11.18 / University Event Services

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• University Police Department - Captain Corey Herl, Chief Guy Schroeder
• Student Affairs - Dr. Teri Hall
• Student Conduct & Community Standards - Kyle Wilson
• Student Engagement - Gabriel Fonseca
• Housing and Residence Life - Scott Jensen
• IDP - Marcie Holsteen and Allison Bonitati
• Event Services - Maria Ciski
• Workforce, Professional and Community Education - Kimberly Moore
• Hughes Metropolitan Complex - James Brewster
• Campus Activities and Recreation - John Lee
• Staff Senate - Jason Bosch (shared)
• Faculty Senate - Jolynn Dowling (shared)

Owner Of Policy Request For Questions:

Office of the General Counsel

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance 鈥� Courtney D. McHenry
• Office of Student Accommodations and Testing 鈥� Isabel Medina Keiser
• Human Resources 鈥� Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

May 23, 2023

Is This A New Policy Or Change To An Existing Policy?

EXISTING

Current Policy Title:

8.05 / Student Code of Conduct

Revised Policy Title:

N/A

Last Revised Date Of Policy:

September 10, 2019

Summary Of Policy Or Policy Change:

This policy and its companion handbook, the Student Code of Conduct Handbook, are being revised to update the initiating authority, formatting, punctuation/capitalization, definitions, related laws and policies, and general clarification of policy provisions.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Revisions to this policy as described above were necessary to comply with requirements for tri-annual review and to update in accordance with the University's updated formatting, and the change in the initiating authority for this policy.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

• WSU Policy 2.17 / Student Academic Integrity
• WSU Policy 3.06 / Sexual Harassment, Discrimination and Retaliation for Employees, Students and Visitors
• WSU Policy 3.19 / Prohibition of Retaliation
• WSU Policy 3.47 / Discrimination Review Procedures for Students, Employees and Visitors
• Student Code of Conduct Handbook
• Housing and Residence Life Handbook

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel

Student Affairs - Teri Hall

Office of Student Conduct and Community Standards - Kyle Wilson

Faculty Senate

Staff Senate

Student Government Association

Other Notes For Consideration:

Owner Of Policy Request For Questions:

Dr. Teri Hall, Vice President for Student Affairs

Date Policy Request To Pet:

April 25, 2023

Current Policy Title:

20.11 / Use of the University's Name, Seal, Logos or Marks

Revised Policy Title:

N/A

Last Revised Date Of Policy:

February 1, 2010

Initiating Authority:

Office of Tech Transfer and Commercialization / Strategic Communications

Summary Of Policy Or Policy Change:

This policy is being revised to reflect current practices surrounding the University's Name, Seal, Logos or Marks. This policy has also been updated to conform with the standard policy format used by the University.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Prior to 2020, WSU maintained a "split portfolio" of its registered marks, with the "academic marks" being owned by the University itself, while the "athletic marks" were owned by ICAA. In August 2020, the University and Athletics made the decision to merge these two portfolios into one single portfolio, maintained and managed by the University. This portfolio merger also established the University's Trademark and Branding Panel (the "Panel"), which is comprised of representatives from Athletics, Strategic Communications, Industry and Defense Programs, the Office of Tech Transfer and Commercialization, and the Office of General Counsel. The Panel exists to (1) manage WSU's Trademark Portfolio; (2) provide strategic oversight of brand initiatives with external parties; and (3) review university policies related to trademarks and branding. Through the creation of the Panel, the University has updated its policies, practices, and procedures for both internal and external use of the University's name, logos, and trademarks. This updated policy reflects those existing policies, practices and procedures and is necessary to ensure usage of University Marks that reflects the University's history, mission, and values.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant WSU Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of Tech Transfer and Commercialization - Rob Gerlach
• Office of Strategic Communications - Shelly Coleman-Martins
• Industry and Defense Programs - Tracee Friess
• Intercollegiate Athletic Association - Kevin Saal, Scott Barnhart, Tami Cutler
• Office of General Counsel - Misha Jacob-Warren

Other Notes For Consideration:

This proposed policy reflects current practices surrounding the University's Name, Seal, Logos or Marks.

Owner Of Policy Request For Questions:

Office of Tech Transfer and Commercialization - Rob Gerlach